Membership terms and data protection notice

§ 1 Scope

(1) These terms govern membership of BEST – Bangladeshi Emerging Society of TU Chemnitz (“BEST”), a student initiative in Chemnitz, and the use of the member portal.

(2) By submitting and signing the registration form, the applicant applies for membership and accepts these terms.

§ 2 Admission

(1) BEST reviews every application. Membership only begins once BEST confirms it by email.

(2) There is no right to be admitted. BEST may decline an application without giving reasons.

(3) The details in the application must be truthful. Changes must be reported to BEST promptly.

§ 3 Members’ rights and duties

(1) Members may take part in BEST’s activities and use the member portal.

(2) Members treat everyone with respect, without violence or discrimination, regardless of origin, religion, gender or belief.

(3) Contact details of other members from the member directory may only be used for community purposes. Passing them on to third parties or using them for advertising is prohibited.

(4) Login details for the member portal must be kept secret and must not be shared.

(5) Forum posts must not contain unlawful, offensive or misleading content.

§ 4 Costs

Registering is free of charge. BEST may charge a fee for individual events; any fee is announced in advance.

§ 5 End of membership

(1) Members can end their membership at any time, without notice, by email to info@best-init.de.

(2) In case of serious or repeated breaches of these terms, BEST may suspend or exclude a member. Where reasonable, the member is first given the opportunity to respond.

§ 6 Data protection

(1) The controller for personal data is BEST, reachable at info@best-init.de.

(2) Purposes: reviewing the application, managing the membership, communicating with members and providing the member portal.

(3) The legal bases are Art. 6(1)(b) GDPR (carrying out the membership) and your consent under Art. 6(1)(a) GDPR for optional details, visibility in the member directory and the newsletter.

(4) We process the details you enter in the form, your signature and the time of your consent as proof, and your IP address and browser identifier to prevent abuse.

(5) Only the responsible people in the BEST team (super admins, admins and moderators) have access. Data is not passed on to third parties unless required by law.

(6) Rejected applications are deleted automatically no later than six months after rejection. Members’ data is kept for the duration of the membership and deleted after it ends, unless statutory retention duties apply.

(7) You have the right of access (Art. 15 GDPR), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20) and objection (Art. 21). You can withdraw any consent at any time with effect for the future (Art. 7(3) GDPR), for example by email to info@best-init.de.

(8) You can lodge a complaint with a data protection supervisory authority, for example the Saxon Data Protection and Transparency Commissioner.

§ 7 Liability

(1) Taking part in events is at your own responsibility.

(2) BEST is liable without limitation for intent and gross negligence, and for injury to life, body or health. Otherwise liability is excluded as far as the law permits.

§ 8 Changes to these terms

BEST may change these terms with effect for the future. Members are informed by email at least four weeks in advance and may object to the change or end their membership.

§ 9 Final provisions

(1) The law of the Federal Republic of Germany applies.

(2) The place of jurisdiction is Chemnitz, as far as the law permits.

(3) If any provision of these terms is invalid, the remaining provisions stay in effect.

(4) The German version is binding. Translations are provided for understanding only.